Submitting Catalog Changes
The two main kinds of revisions are editorial and curricular. An editorial revision is the correction of an error in the catalog. A curricular revision entails the addition, deletion, or amendment of some aspect related to your area. Proposals for new courses and programs and revisions of existing programs can only be included in the catalog once all internal approvals have been made.
Please use the following process when submitting revisions. This process is intended to enhance the clarity and accuracy of communication between units and the catalog officer.
-Go to the online catalog.
-Locate the section of the catalog that you wish to edit.
-Copy and paste the paragraph or section to be edited into a Word Document.
-Make revisions using Track Changes in Word. Track Changes is a common editing feature in Word. The Track Changes feature can be found under the Review tool bar.
-Submit the document as an email attachment to the FSU Catalog Officer, Dr. Swinford (firstname.lastname@example.org).
In the body of your email, please indicate the following:
-Designate the URL and section of the catalog that requires revision.
-Indicate if your change requires changes elsewhere in the catalog. For example, if you are changing the number of a course description, please let us know if and where that number should be changed in program requirements for a major.
-Provide a brief description of the change in your attached document. Make sure to indicate that the change has been approved at the necessary levels. Changes that have not been approved will not be made.
Catalog revision timeline:
The catalog revision process is an annual process. Edits not received by a given deadline may not appear in the catalog until the annual process begins again. Please keep the following deadlines in mind as you submit changes:
May 1: Deadline for submission of all changes (editorial and curricular) for the following academic year.
June 1-July 1: Catalog appears in test format so that unit heads can review the document.
July 1: Deadline for editorial corrections to the test/draft catalog.
August 1: The new catalog goes “live” on the University website.